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Terms And Conditions


    Please take your time to understand the General Terms & Conditions set out below prior to book a Tour activity with us. We strongly recommend that you carefully read all information relating to your trips on our website prior to booking to ensure that you understand the itinerary, level of comfort and physical demands of the Tour activities you are undertaking.


    All bookings made with Explore Evenmore Tour and Pvt. Ltd through email, by telephone (Viber/ WhatsApp), Website or in person, you are deemed to have agreed to these Booking Conditions (which constitutes the entire agreement between you and us) and your booking will be accepted by us on this basis. The services to be provided are those referred to in your booking confirmation. It is also the customer’s responsibility upon receipt of an invoice or email confirmation to check that the information on it is complete and correct. Any inaccuracies must be immediately reported to Explore Evenmore Tour and Travels Pvt. Ltd by email. Costs resulting from a failure to report shall be borne by the customer. Services which are not arranged or provided by Explore Evenmore Tour and Travels Pvt. LTD is governed by the terms and conditions of third parties and the general terms and conditions of the related provider.


    Dates, itineraries, and prices are valid for the respective fiscal year and which is indicated on our website and the quotation given by our staffs through email and phone conversations. The booked services are valid only on the dates indicated in the invoice or confirmation email.


    As soon as we receive your tour booking confirmation, we will send you an invoice for a non-refundable deposit payment of 10% of the total cost (Individual/Groups). With your deposit payment, your booking is confirmed and your seat on the tour activities is reserved. Please note the extra fee included during the wire transfer need to be paid by the Customer themselves. The remaining amount will be due no later than 15 days before the start of the trip. You can pay us via SWIFT Bank transfer. For more information about how to transfer the money via swift transfer, please click this link. If your booking is made within 30 days of the departure date, then the full amount is payable at the time of booking or swift transferring money.


    If you would like to book our all travel package to Nepal via our official website then you are most welcome to do so. All the travel package prices shown on our website are the final price customer need to pay while booking online and there are no hidden charges on it. We set up our pricing method on American Dollar (USD) which are displayed on our website. We accept International card like Visa, Mastercard, and UnionPay for the online purchase on our official website. If your travel package comes with booking flight and trekking permits then you need to email us the customers official Passport scan copy (All of the Passport scan copy who are joining the Trip) as soon as possible you got the booking confirmation email from our side. When you confirm the booking, we will hold the 10% non-refundable money for all the websites booking made to us. Sometimes, we will also ask our customers through email & other provided communication medium, if they are flexible to travel with the other group of peoples whose booking is likely to be in the same time and same trips. But, it’s always a customer decision about what to choose.


    If you cancel your booking, cancellation fees will apply. A cancellation will only be effective when we receive written confirmation of the cancellation via email. Please quote your booking no sent by us on your email at the time of booking while contacting us.If you leave a trip for any reason after it has commenced, we are not obliged to make any refunds for unused services. If you fail to join a tour, join it after departure, or leave it prior to its completion, no refund will be made. The above cancellation fees are in addition to fees which may be levied by accommodation providers, travel agents or third party tour and transport operator fees. Following will be charged for cancellation: 1. Cancellation of the booking 30 days before the trip departure date – 0% (Exclude 15 % Non-refundable Deposit) 2. Cancellation of the booking 15 – 29 Days before the trip departure date- 25% 3. Cancellation of the booking 07 -14 Days before the trip departure – 50% 4. Cancellation of the booking 07 or less Days before the trip departure – 100%


    We understand some emergency can happen during planning your travel, you may extend your trip avoiding cancellation till one year from the initial trip booked date but, you need to inform us in email writing 15 days before the trip departure along your valid reason and documents to extend your trip. Customer needs to pay the increased amount if the cost of the trip gets increased due to increment on the tour package for the next fiscal year or other related package costs.A fee USD 5 per person for change of date will apply (Which excludes to any charges levied by hotels, ground operators or other third parties). No amendments are permitted to your booking within 7 days of departure.


    We may cancel a trip at any time up to 30 days before departure for any unforeseen activities which may cause hard to arrange your booked holidays because of terrorism, natural disasters, political instability or other external events if it’s not viable for us to operate the planned itinerary. If we cancel your trip, you can transfer amounts paid to alternate departure date or alternatively receive a full refund. In circumstances where the cancellation is due to external events outside our reasonable control refunds will be less any unrecoverable costs


    You can pay for your trip by debit or credit card which includes Visa, Mastercard and UnionPay either online at our website or in our store. Items not included in the price (per person) Holiday Insurance, Passports, visas fee and vaccinations, Optional excursions unless otherwise stated, Personal expenditure, Transfers except where stated, Flight supplements, Excess baggage on the aircraft.


    In order to confirm your travel arrangements after the booking, Our member of staff will contact the lead traveler by your provided email sent during the booking and you must provide all requested necessary details include scan copy of all Travellers Passport undertaking the trips and any pre-existing medical conditions you have which may affect your ability to complete your travel arrangements. Your booking cannot be processed if you don’t send these details to us which are mandatorily needed for us to start the trip.


    Each inclusion are listed exactly within our website on their respective trip pages, please take your time to look for all the details before you book your trips with us.  


    Each exclusion is listed exactly within our website on their respective trip pages, please take your time to look for all the details. Common Exclusions for your booked trips are as follows: 1. International or Domestic flights unless specified 2. Airport Transfers, Taxes and Excess Baggage charges unless specified 3. Meals other than those specified on the trip page 4. Visa and passport fees 5. Travel Insurance 6. Optional activities and all personal expenses


    Our trip prices are subject to variable and seasonal pricing, both of which are standard practice within the travel industry. This means our trip prices may vary at any time in accordance with demand, market conditions, and availability. It is likely that different passengers on the same trip may have been charged with different prices. Customer best option is if you like the price you see is to book at that time. Once you have received a quote the price will be locked in provided you pay the required deposit prior to the quote’s expiry. Any reduced pricing or discounts that may become available after you have paid your deposit will not apply. If you wish to cancel your booking to take advantage of a cheaper price, full cancellation conditions apply. The most up-to-date pricing is available on our website.


    Minimum General Policy: For most of our tours the minimum age is 12 years. All travelers under the age of 18 must be accompanied by a legal guardian, or in lieu of a legal guardian, by an escort over the age of 18, appointed by their legal guardian. The legal guardian or their designee will be responsible for the traveler under the age of 18 for day to daycare. If a legal guardian elects to designate an escort in their lieu, they will be required to complete and sign a relevant document, to delegate their authority.Please note we cannot guarantee triple or joining rooms for families; accompanying adults may be required to share with others in the group on a twin share basis. Minimum age of 18 applies to many trekking adventures, while minimum age 6 applies to Family trips. Please check the information for the specific tour you are booking on the online tour description. Maximum General Policy: For the majority of our trips we have no upper age limit though we remind you that our trips can be physically demanding and passengers must ensure that they are suitably fit to allow full participation. We are able to provide details on mandatory health requirements; however, we are not medical experts. It is your responsibility to ensure that you obtain proper and detailed medical advice at least two months prior to travel for the latest health requirements and recommendations for your destination.


    It is your responsibility to check any health and vaccination requirements applicable to your booked arrangements. We can only provide general information about this. Health and hygiene facilities and disease risks are very minimum while traveling to Nepal. You don’t have to scare too much about this thing.  You should take health advice about your own needs as early as possible and in good time before your departure to Nepal. 


    Our trips are guaranteed to depart once they have one fully paid traveler unless minimum group size specifically states otherwise. In case the minimum group size is not met, Explore Evenmore Tour & Travels Pvt.Ltd Travel reserves the right to cancel the trip until 30 days before the starting date. In that case, we endeavor to offer you a choice between an alternative trip, and a cost-covering surcharge to operate the tour with less than a minimum number of participants. You are entitled to refund of the entire tour price previously paid to us. All other claims are barred.We operate some of our trips where Nepal Government had made the ‘restricted conservation areas’ while booking this sort of trip, you need to pay the restricted conservation area fees and the minimum no of people travelling in a group must be 2 while booking online through the website.


    You must carry a valid passport and have obtained all of the appropriate visas and certificates for traveling to Nepal. Your passport must be valid for 6 months beyond the duration of the trip. It is your responsibility to ensure that you are in possession of the correct visas and certificates for your trip. Please refer to theInformation and visa services section on the home of our website for details We are not responsible if you are refused entry to a country because you lack the correct passport, visa or other travel documentation.


    All our customer needs to have personal travel insurance. You are responsible for obtaining insurance after you book your trip with us. Your travel insurance should provide cover against personal accident, death, medical expenses, and emergency evacuation. We also strongly recommend it covers your trip cancellation, curtailment, personal liability and loss of luggage and personal effects.If you are coming for the trekking in Nepal, your travel insurance also needs to cover emergency evacuation by the Helicopter from altitude up to 6000m. There are different levels of altitude our trek operates so, you need to ask us which level of altitude covers travel insurance you need to buy. We have also clearly written the maximum altitude of the trek in each of our trips and it can be seen on your booking notification email. It’s a responsibility of Travellers to send us the respective Travel insurance upon request by us through email. We recommend that you read carefully the General Terms and Conditions of your Insurance before Departure.


    You appreciate and acknowledge that the nature of this type of travel requires considerable flexibility and you should allow for alternatives. The itinerary provided for each trip is representative of the types of activities contemplated, but it is understood that the route, schedules, itineraries, amenities, and mode of transport may be subject to alteration without prior notice due to local circumstances or events.


    While we endeavor to operate all trips as described. we reserve the right to change the trip itinerary because of some emergency incidents like natural calamities and other sudden unexpected events occurred on the trip locations. Please refer to our website before departure for the most recent updates to your itinerary. Before departure: If we make a major change, we will inform you as soon as reasonably possible if there is time before departure. When a major change is made you may choose between accepting the change, obtaining a refund of money paid or accepting an alternative tour offered.After departure: We reserve the right to change an itinerary after departure due to local circumstances or events outside of our control. Please note we are not responsible for any incidental expenses that may be incurred as a result of the change of itineraries such as visas, vaccinations or non-refundable flights.


    Our trips and trek are run by a Guides/Group leader. The decision of the group leader is final on all matters likely to affect the safety or well-being of any person participating in the trip. If you fail to comply with a decision made by a group leader or interfere with the well-being or mobility of the group, the group leader may direct you to leave the trip immediately, with no right of refund. We may also elect not to carry you on any future trips booked. You must at all times comply with the laws, local customs, foreign exchange and drug regulations of Nepal and you also agree to travel in accordance with our responsible travel guidelines.


    You acknowledge that the nature of the trip is adventurous and participation involves a degree of personal risk. You will be visiting places where the geographical attributes present dangers and physical challenges greater than those present in our daily lives during the harder trek routes.However, it is also your own responsibility to acquaint yourself with all possible relevant travel information and the nature of your itinerary. You acknowledge that your decision to travel is made in light of consideration of this information and you accept that you are aware of the personal risk’s attendant upon such travel.


    Optional activities not included in the trip price do not form part of the trip or this contract. You accept that any assistance given by your group leader or local representative in arranging optional activities does not render us liable for them in any way. The contract for the provision of that activity will be between you and the activity provider.


    If you have a complaint about your trip & trek please inform your group leader or send us an email in order that they can attempt to rectify the matter as soon as possible.


    Any personal information that we collect about you may be used for any purpose associated with the operation of a Trip or to send you marketing material in relation to our events and special offers. The information may be disclosed to our agents, service providers or other suppliers to enable us to operate the Trip. We will otherwise treat your details in accordance with our privacy policy.


    The relationship between customers and Explore Evenmore Tour &  Travel Pvt Ltd is governed exclusively by Nepali Law. Actions against EEM Travel may only be brought at the place of its registered office in Lakeside Pokhara Nepal.


    Lalupate Margha, Pokhara 337000 Nepal


    The Company reserves the right to update and or alter these terms and conditions at any time, and it is the Clients responsibility to be familiar with them. The latest terms and conditions can always be found on the Company website and will supersede any previous versions.